Jobs and Careers

TERM: 

Full-time (35 hours per week, from Monday to Friday, 09:00-17:00)

JOB DESCRIPTION: 

The British Embassy in Yerevan is part of a worldwide network, representing British political, economic and consular interests overseas and is currently looking for an Administrative Assistant to support the British Embassy Yerevan with the effective administration of projects under the FCO bilateral funding programmes. The successful candidate will assist the British Embassy Programme team with project-related administrative tasks to support the delivery of FCO funded projects in a cohesive and accurate manner.

RESPONSIBILITIES: 

Financial Processing and Monitoring
- Raise requisitions, reception and monitor PO's for the programme team;
- Process and record invoices for programme and event related expenditure including audit checking requirements;
- Responsible for reconciliation of payments for programme spend, including liaising with Manila, London and Vilnius;
- Responsible for budget reconciliation for Enabling Fund spend;
- Make payments on Corporate Credit Cards/ Government Procurement Cards for programme specific spend;
- Run and format reports on project expenditure, as required.

Visits and Events Assistance
- Provide administrative support for all inward and outward guests including hotels, transport, and visas;
- Provide logistical support for all events and visits including venue booking and set-up, catering, speakers, invitations and monitoring attendance.

Data Management
- Maintain paper files for Programme Team ensuring project documents are stored and archived as required;
- Maintain and cleanse OpenSource data for Programme Team;
- Support the Information Manager in managing Embassy assets and Information Asset Registration;
- Provide cross-Embassy support for Sharepoint.

REQUIRED QUALIFICATIONS: 

- Proficiency in both spoken and written English and Armenian language skills;
- At least 2 years of working experience in an office environment within international organisations;
- Effective communication skills with the ability to adapt communication style to different situations;
- Previous experience in providing administrative and logistical support with events and visits;
- Strong budgetary skills including invoicing and receipting;
- Good IT skills, proficiency in using MS Office package (Excel, Word, PowerPoint)
- Ability to work independently and within a team;
- Excellent organisational, detail oriented and interpersonal skills;
- Willingness and desire for continual learning and development.

Desirable Qualifications, Skills and Experience:
- Knowledge of Russian language would be an advantage;
- Experience using an online accounting system (Oracle based system).

Required Competencies:
- Changing and Improving, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace.

APPLICATION PROCEDURES: 

All applications should be submitted through the following link: https://tinyurl.com/BritishEmbassy-AdminAssistant . The Embassy advises to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen. Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

REMUNERATION/ SALARY: 

The gross monthly salary is AMD 392,655.00 paid in 12 equal instalments.

ADDITIONAL NOTES: 

The successful candidate will be subject to professional background and security clearance. The successful candidate must have pre-existing work authorisation for the Armenia in order to apply. The British Embassy does not sponsor work permits. Staff recruited locally by the British Embassy in Armenia are subject to Terms and Conditions of Service according to local Armenian employment law. The British Embassy Yerevan encourages all staff to undertake personal and professional development and offers opportunities for staff to develop their own learning plan in discussion.

ABOUT: 

Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)
Grade: A1 (L)