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08 Jun 2022

Call for Tenders for The Purchase of IT Equipment

Company: Council of Europe Office in Yerevan International Organisation
Location: Yerevan, Armenia
Deadline: 08 July 2022

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COMPETITION TYPE: 

Call for Tenders

DETAIL DESCRIPTION: 

Council of Europe office in Yerevan is announcing a tender for the purchase of IT equipment in support to setting up of the management information system for the Probation Service in Armenia.
The tender is announced in the framework of the project “Support the scaling-up of the Probation service in Armenia”.
This tender procedure is a competitive bidding procedure. In accordance with Rule 1395 of theSecretary General of the Council of Europe on the procurement procedures of the Council ofEurope1, the Organisation shall invite to tender at least three potential providers for anypurchase between €2,000 (or €5,000 for intellectual services) and €55,000 tax exclusive. This specific tender procedure aims at concluding a one-off contract for the provision of deliverables described in the Business and Technical Requirements (See Appendix I). A tender is considered valid for 120 calendar days as from the closing date for submission. The selection of tenderers will be made in the
light of the criteria indicated below. All tenderers will be informed in writing of the outcome of the procedure. The tenderer must be a legal person or consortia of legal and/or natural persons.

EXPECTED DELIVERABLES
The expected deliverables are described in the Business and Technical Requirements (See Appendix I).

FEES
All tenderers are invited to submit a quote (proforma invoice), on their letterhead, indicating their fees.
Tenderers subject to VAT shall also send a quote (Pro Forma invoice) on their letterhead including:
- the Service Provider’s name and address;
- its VAT number;
- the full list of services;
- the fee per type of deliverables (in Euros, tax exclusive);
- the total amount per type of deliverables (in Euros, tax exclusive);
- the total amount (in Euros), tax exclusive, the applicable VAT rate, the amount of VAT and the amount VAT inclusive.
Should the Provider be willing to further break down its financial offer, it is invited to do so on a separate sheet, attached to the other supporting documents.
Tenders proposing fees above the exclusion level, which is 51,000 EUR for all expected deliverables, will be entirely and automatically excluded from the tender procedure.
Payment of the Provider’s fees will be divided in accordance with the following:
- 100%: within 30 days upon acceptance of the final deliverables by the Council and the Recipient and on presentation of an invoice in Euros.

ASSESSMENT
Exclusion criteria and absence of conflict of interests (by signing the Declaration of Agreement (Appendix IV), you declare on your honour not being in
any of the below situations).
Tenderers shall be excluded from participating in the tender procedure if they:
- have been sentenced by final judgment on one or more of the following charges: participation in a criminal organisation, corruption, fraud, money laundering, terrorist financing, terrorist offences or offences linked to terrorist activities, child labour or trafficking in human beings;
- are in a situation of bankruptcy, liquidation, termination of activity, insolvency or arrangement with creditors or any like situation arising from a procedure of the same kind, or are subject to a procedure of the same kind;
- have received a judgment with res judicata force, finding an offence that affects their professional integrity or serious professional misconduct;
- do not comply with their obligations as regards payment of social security contributions, taxes and dues, according to the statutory provisions of their country of incorporation, establishment or residence;
- are an entity created to circumvent tax, social or other legal obligations (empty shell company), have ever created or are in the process of creation of such an entity;
- have been involved in mismanagement of the Council of Europe funds or public funds;
- are or appear to be in a situation of conflict of interest;
- are or if their owner(s) or executive officer(s), in the case of legal persons, are included in the lists of persons or entities subject to restrictive measures applied by the European Union (available at.www.sanctionsmap.eu).

For more details on the tender and for the necessary documents for applying, please, check the below-attached documents (in English only). Please carefully read the requirements of the call.

REQUIREMENTS: 

- Being a registered company specialised in the retail of IT equipment;
- Proven ability to provide new, non-refurbished IT equipment;
- Having at least 2 references for successful implementation of relevant contracts related to delivery, installation of IT equipment in 2017-2022.

Award criteria
Quality of the offer (40%), including:
- Technical specification of the IT equipment;
- Capacity to meet prescribed deadlines, deliver and install equipment;
- Relevance of previous professional experience.

Financial offer (60%).
Multiple tendering is not authorised.

NEGOTIATIONS
The Council reserves the right to hold negotiations with the bidders in accordance with Article 20 of Rule 1395.

DOCUMENTS TO BE PROVIDED
Tenderers are invited to submit:
- A completed and signed copy of the Contract3 (Appendix II);
- A completed and signed copy of the Declaration of Agreement (Appendix IV);
-A quote, describing their financial offer, in line with the requirements of section C of the Tender File;
- Registration documents for legal persons;
-Technical proposal, including:
a)Detailed technical specifications of proposed IT equipment;
b)Delivery, Installation and Testing Plan;
- A statement from the manufacturer that the offered IT equipment is new and non-refurbished, if available;
- Two references from previously delivered satisfactory services within the set deadlines (in 2017-2022);
- A list of all owners and executive officers, for legal persons only;

All documents shall be submitted in English, failure to do so will result in the exclusion of the tender. If any of the documents listed above are missing, the Council of Europe reserves the right to reject the tender. The Council reserves the right to reject a tender if the scanned documents are of such a quality that the documents cannot be read once printed.

APPLICATION PROCEDURES: 

Tenders shall be submitted by email only (with attachments) to: tender.armenia-BH8670@coe.int , with the following reference in the subject: "Tender - Purchase of IT support to setting up of the management information system for the probation service in Armenia." Tenders addressed to another email address will be rejected.
The general information and contact details for this procedure are indicated on this page. You are invited to use the CoE Contact details indicated below for any question you may have. All questions shall be submitted at least 5 (five) working days before the deadline for submission of the tenders and shall be exclusively addressed totender.armenia-BH8670@coe.int with the following reference in subject: "Questions - Purchase of IT support to setting up of the managementinformation system for the probation service in Armenia."

Please clearly mention in your application letter that you learned of this job opportunity through Career Center and mention the URL of its website - www.careercenter.am, Thanks.

ATTACHMENTS:

Appendix I - Business and Technical Requirements.pdf - Appendix I Appendix II - Draft Contract - procurement for third parties-1.doc - Appendix II Appendix III Model Act of Acceptance.pdf - Annex III Appendix IV - Declaration of agreement.docx - Appendix IV Comp Bidding Proc - Tender File - OO contract - ProbationequipmentArmenia.pdf - ToF

ABOUT COMPANY: 

The Council of Europe is the continent's leading human rights organisation.
It includes 47 member states, 28 of which are members of the European Union. All Council of Europe member states have signed up to the European Convention on Human Rights, a treaty designed to protect human rights, democracy and the rule of law.

Official languages: English and French.

Headquarters: Palais de l'Europe in Strasbourg, France, designed French architect Henry Bernard.

Budget: The Council of Europe is financed by member states. Contributions are based on population and wealth.

The European flag: twelve gold stars in a circle on a blue background, represents the union of Europe's peoples. The number of stars does not change, twelve symbolising perfection. Chosen as the Council of Europe's official emblem in 1955, the European flag was subsequently adopted by the European Community as well, in 1986. With the passage of time, it has come to symbolise Greater Europe.