Call for Proposal
In accordance with the established UNHCR policies and Guidance Note 07/FP/S2-3 on Partner Personnel (Annex A) and based on the current level of the UNHCR contribution towards Partner National Personnel costs within UNHCR Armenia (Annex B), the selected contractor will conduct an independent survey for the purpose of recommending a new remuneration scale for UNHCR Partner National Personnel engaged under UNHCR-funded Partnership Agreements (in line with the established standard categorization) and corresponding to prevailing local market rates for similar work of comparable quality, complexity and difficulty.
Scope of Assignment
a) The selected contractor/ consultancy firm shall be guided by the requirements specified in Annexes A and B. There is no direct linkage in approach or amount between the Partner National Personnel salary scale and the UN/ UNHCR national staff salary scales;
b) UNHCR shall provide to the contractor/ consultancy firm a list of its current funded Partners in the given Country Operation(s) as well as Partner Personnel Lists which are annexed to the Partner Agreements with a condition of confidentiality;
c) The selected contractor/ consultancy firm shall review UNHCR Country Operation’s existing contributions for Partner National Personnel costs, job descriptions, existing job categories and salary structure;
d) The contractor shall suggest to UNHCR a list of International NGOs and National NGOs and positions/ jobs which may be considered as Comparators, for the purpose of establishing
Partner National Personnel remuneration. The list shall be subject to final approval by the UNHCR Country Representative in consultation with the Multi-Functional Team (MFT);
e) Knowledge of the local market and ability to identify and reach out to appropriate Comparator employers are critical deliverables of the selected contractor. Where the Comparators are Partners of UNHCR, or known to UNHCR, UNHCR shall assist the
selected contractor/ consultancy firm in determining the right contact persons in order to carry out the survey. An entry conference with Partners may be facilitated by UNHCR for
the contractor to explain the methodology and approach;
f) The selected contractor shall collect and analyse the following information from each of the agreed Comparators:
- Job descriptions of the positions similar to those identified in the standard categorization for the purpose of job matching on the nature, complexities and responsibilities of each position in the existing Partner Personnel categorization;
- The salary structures and associated benefits (including typical allowances and benefits package both monetary and non-monetary) of the selected Comparator organizations for existing Job Descriptions in compliance with standards defined by the Republic of Armenia Labour Code;
- Information on the Comparator employer (size, number of employees, length of time present in the location, etc.);
g) Before the final results of the survey and remuneration scale are concluded, the selected contractor/ consultancy firm shall present a draft analysis report to UNHCR Armenia. Consultations will be conducted with UNHCR and any relevant audience including UNHCR funded Partners;
h) The contractor shall make final recommendations on the proposed remuneration scale and shall prepare a Final Report, incorporating comments from UNHCR and NGOs, containing all of the items listed in Section 4 below;
i) The selected contractor shall maintain strict and complete confidentiality of all data and documents provided by selected Comparator employers and by UNHCR. Data from
Comparator employers will be shared with UNHCR only.
Annexes to this ToR (to be provided upon award of the contract):
Annex A: UNHCR Guidance Note 07/FP/S2-3 Partner Personnel issued on 1 January 2017;
Annex B: Current Level of UNHCR contribution towards Partner Personnel Costs within UNHCR Armenia and the list of current UNHCR-funded Partnership Agreements with Partner Lists.
The successful contractor/ consultancy firm shall meet the following minimum criteria:
- Expertise in RA Labour Code;
- Experience in the field of human resource management;
- Previous experience in undertaking salary surveys;
- Familiarity with labour market issues;
- Ability to render consulting services in the most professional, effective and efficient manner;
- Fluency in English and Armenian languages;
- Excellent writing and presentation skills (all required reports shall be written in English language);
- Experience in undertaking salary surveys for non-profit organizations will be an asset;
- Familiarity with the UNHCR rules and regulations and experience within the UN system would be an advantage.
The candidates who wish to be considered for this call, should submit their proposal, as stated in Section 10 above, to: firstname.lastname@example.org
by the deadline, clearly stating “For Partner National Personnel Remuneration Survey in the UNHCR Country Office, Armenia” in the subject line of the email. Only complete applications/ documentation in English language will be considered. No late proposals will be accepted. Only those which meet the minimum criteria will be contacted. All e-mail receipts will be confirmed.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.
Please clearly mention in your application letter that you learned of this job opportunity through Career Center and mention the URL of its website - www.careercenter.am, Thanks.
OPEN TO/ ELIGIBILITY CRITERIA:
The Proposal shall be presented in the following manner:
a) Personal/ company profile highlighting the qualifications that meet the minimum criteria stated in Section 9 and Section 13, and at least three (3) references;
b) Statement on why the candidate/ the company is the most suitable contractor for the work, and a brief methodology on how he/ she/ company will approach and conduct the work (with the methodology clearly explained); and
c) The Financial Proposal containing the final and all-inclusive total price offer (professional fees, all envisaged travel costs, communication, etc.) for the full range of services required, broken down into all major cost components associated with the services. The total price shall be in a fixed lump-sum amount in AMD, and milestone payments corresponding to outputs shall be indicated in the proposal.
Partner Personnel Survey_Armenia_ToR.docx - ToR