Jobs and Careers

TERM: 

Full-time

JOB DESCRIPTION: 

The Austrian Development Agency (ADA), the operational unit of the Austrian Development Cooperation (ADC), is looking for a national Head of Administration (f/m, locally contracted). This position is based at the ADC Office in Yerevan. The assignment is scheduled to commence ASAP.
Under the supervision of the Head of the Office, the incumbent will be responsible for the overall administration, accounting and financial reporting, as well as human resources management.

RESPONSIBILITIES: 

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General Administration:
- Conduct and oversee office management procurement activities and purchase orders, including contractual preparations and management;
- Ensure proper functioning of the office (incl. IT equipment);
- Maintain inventory and office supplies stock;
- Provide support with event and meeting organization, site visits and travel management;
- Perform a variety of clerical and secretarial tasks, including maintaining project staff travel/activities calendars, scheduling meetings and appointments for the staff, making unofficial translations as needed etc.;
- Maintain office and occupational safety and health (fire protection, first aid, evacuation plans, etc.);
- Perform general office support tasks.

Accounting and Financial Reporting:
- Perform bookkeeping of the office;
- Perform cash and account management, carry out all the necessary payments of the office;
- Contribute to the preparation of the annual budget and monitor its performance, prepare year-end and other requested reports.

Human Resource Management:
- Ensure compliance with ADA and local labor laws and regulations;
- Organize and maintain HR administration, including contracting, payroll calculations, leave, payments etc.;
- Oversee the support staff.

Communication and Social Media:
- Support and/or develop event and meeting materials, including press releases, maintain media directory;
- Run social media platforms;
- Support the staff in creating, editing and translating official documents and presentations;
- Proofread and prepare clean documents including correspondence, reports, drafts, memos and emails;
- Carry out other duties in relation to PR matters;
- Support cooperation and communication with the government authorities and institutions, international donors and NGOs.

REQUIRED QUALIFICATIONS: 

- University degree in a relevant field;
- At least 3 years of professional experience in a similar position in an international environment;
- Good knowledge of modern office procedures;
- Proven experience in translation/ interpretation (from Armenian into English language and vice versa) would be a major asset;
- Full proficiency in MS Office (Outlook, Word, Excel and PowerPoint) and good knowledge of major social media platforms;
- Excellent written and oral communication skills in English and Armenian languages; good knowledge of German language would be a strong asset;
- Availability of a valid driving license (category B) would be an asset;
- Excellent interpersonal/ social and communication skills;
- Ability to work in a multinational and multicultural environment;
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

APPLICATION PROCEDURES: 

If you wish to apply for this position, please submit your written application including a cover letter and CV in the English language by the deadline to: *******.***********@***.**.**. Please clearly indicate in the subject line "Head of Administration".

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

REMUNERATION/ SALARY: 

The minimum salary for this position depends on qualification and experience and is based on a full-time employment.

ADDITIONAL NOTES: 

Women are particularly encouraged to apply. All applications will be treated with the strictest confidence and no application fees or information with respect to bank account details are required by ADA for our recruitment process. Please note that in the event of an invitation for an interview, ADA is unable to reimburse costs incurred. Candidates must expect that references from previous employers will be requested by ADA. No phone calls please. Only short-listed candidates will be contacted.

ADA retains the discretion to re-advertise the vacancy, to cancel the recruitment, or to offer an appointment with a modified job description or for a different duration.