Jobs and Careers

TERM: 

Full time

JOB DESCRIPTION: 

The Austrian Development Agency (ADA), the operational unit of the Austrian Development Cooperation (ADC), is looking for a national Administrative Assistant (male/ female, locally contracted) for the project "Organic Agriculture Support Initiative – OASI" in Armenia. This position is based in the ADC project office in Yerevan.

RESPONSIBILITIES: 

Under the direct supervision of the Finance and Administration Manager, and the overall supervision of the OASI Project Team Leader, the Administrative Assistant will perform the following functions for the project:
- Carry out logistical and administrative tasks for the implementation of the project;
- Provide administrative and logistical support for the organization of events, meetings, seminars, round tables, conferences and site visits;
- Support, create, develop and assemble event, meeting, and conference materials, including press releases; maintain media directory;
- Update and add new content to social media platforms;
- Support and track communications with external partners;
- Maintain office supply inventories;
- Support the project team in creating, editing and translating documents and presentations;
- Make travel arrangements for the project staff, contracted experts and meeting attendees, including arranging cost-effective travel connections, hotel reservations, local transportation and insurance; prepare all necessary financial documentation;
- Proofread and prepare clean copy documents including correspondence, reports, drafts, memos and emails;
- Assist the project team in the process of preparing, publishing and awarding tenders;
- Perform a variety of clerical and secretarial tasks, including maintaining project staff travel/ activities calendars, scheduling meetings and appointments for the members of the project team, taking notes and preparing minutes of meetings, compiling monthly reports, making unofficial translations in relation to the project activities, etc.;
- Carry out any other duties as required by the Supervisor.

REQUIRED QUALIFICATIONS: 

- University degree in a relevant field;
- At least 3 years of professional experience in a similar position in an international environment;
- Good knowledge of modern office procedures;
- Proven experience in translation/ interpretation in Armenian and English languages would be a major asset;
- Computer literacy with practical experience in Microsoft applications;
- Excellent written and oral communication skills in English language; knowledge of German language would be an asset;
- Excellent inter-personal/ social and communication skills;
- Ability to work in a multinational and multicultural environment;
- Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities.

APPLICATION PROCEDURES: 

If you wish to apply for this position, please submit your written application including a cover letter, a CV and other relevant documentation in English language at: ****@***.**.** no later than the deadline.
Women are particularly encouraged to apply. All applications will be treated with the strictest confidence. Please note that only short-listed candidates will be invited for an interview.

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

REMUNERATION/ SALARY: 

Competitive