Jobs and Careers

TERM: 

Full Time

JOB DESCRIPTION: 

The Executive Assistant to CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the Organization’s office operations.

RESPONSIBILITIES: 

- Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements;
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters;.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists;
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect the CEO’s style and organization policy;
- Work closely with the CEO to keep them well-informed of upcoming commitments and responsibilities, following up appropriately. Anticipate the CEO’s needs in advance of meetings, conferences, etc.;
- Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO;
- Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships;
- Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows;
- Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.;
- Provide event management support as requested;
- Provide hospitality to all guests and help to create a welcoming environment;
- Answer main phone line and respond to inquiries;
- Process and distribute daily mail;
- Perform other projects/ duties as assigned for the overall benefit of the organization.

REQUIRED QUALIFICATIONS: 

- Higher education in Economical, Technical fields will be considered as a plus;
- Strong ability to execute work with a diversity, equity, and inclusion lens;
- Significant executive support experience, including supporting C-level executives;
- Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials;
- Strong verbal and written communication skills;
- Exceptional organizational skills and impeccable attention to detail;
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff;
- Ability to make appropriate, informed decisions regarding priorities and available time;
- Ability to complete a high volume of tasks and projects with little or no guidance;
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround;
- Ability to maintain a high level of integrity and discretion in handling confidential information;
- Excellent judgment;
- Ability to switch gears at a moment’s notice;
- Ability to work well within a cross-functional team environment and diverse communities.

APPLICATION PROCEDURES: 

All interested candidates are kindly requested to send their CV to: ***@*******.** . Please mention "Executive Assistant to CEO" in the subject line of the message.

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

INTENDED AUDIENCE: 

All interested candidates