Jobs and Careers

JOB DESCRIPTION: 

FIN/ HR Assistant executes administrative tasks and does follow up of project accountancy, according to Finance and HR manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

RESPONSIBILITIES: 

- Execute administrative and legal related tasks, under supervision of the Project Finance and Human Resources (FinHR) Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments;
- Implement cash management procedures in order to ensure the highest control and security and ensure cash availability;
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance;
- Enter data into the HR database and personal files and keep them up to date in order to facilitate HR processes management;
- Update Social security, Tax office employee files in order to meet legal requirements and duties;
- Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll;
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests;
- Follow up all expiring rental contract dates and inform the Project Finance and Human Resources Manager in order to leave enough time to arrange a renewal or look for some other alternative;
- Assist the FinHR manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.;
- Process the payment to suppliers and keep strict on all documentation involved, informing the FinHR manager of any sort of disparity;
- Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation;
- Make all administrative information available to the staff (posting, meetings, etc.);
- Classify and prepare all accounting pieces as requested by the FinHR Manager;
- File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Project FinHR Manager;
- Support the Project FinHR Manager in translating documents into local language. Assist the Project FinHR Manager in meetings upon request.

REQUIRED QUALIFICATIONS: 

- Education: Finance, business or administration related diploma is desirable;
- Experience: Previous working experience of at least 2 years in relevant jobs;
- Experience in MSF or other NGOs in developing countries is desirable;
- Languages: knowledge of Armenian language (mother tongue); excellent command of English language; knowledge of Russian language is an asset;
- Knowledge: Computer literacy (MS Word, Excel, Internet).

Competencies:
- Results;
- Teamwork;
- Flexibility;
- Commitment;
- Stress Management.

APPLICATION PROCEDURES: 

- Cover letter (in English language);
- Copy of diploma;
- CV (in English language);
- Contacts of three references (including the supervisor in the most recent work assignment, if relevant)
Shall be sent to: *************************@******.***.*** with a subject heading "FIN/HR Assistant”.
CV shall clearly state your experience by writing the organisation you have worked, the duration of the employment (which year and how long) and description of the job you performed. MSF recommends all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position.
CVs in English language sent to the mentioned email only will be considered. Only shortlisted candidates will be contacted. Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact Finance and HR Coordinator, *************************@******.***.***.

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

ADDITIONAL NOTES: 

MSF is committed to an inclusive culture that encourages and supports the diverse voices of its employees. MSF welcomes applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.

MSF offers:
- Remuneration in accordance with MSF salary grid;
- The chance to gain professional development and training within an international organization and develop further;
- The opportunity to contribute to the objective of saving lives, alleviating suffering and working with those most in need;
- MSF is a world-renowned humanitarian medical organisation with a positive company culture.