Jobs and Careers

TERM: 

60% (24 hours/ week)

JOB DESCRIPTION: 

Médecins Sans Frontières is looking for a Finance and Human Resources Assistant in Stepanakert to execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

RESPONSIBILITIES: 

- Execute administrative and legal related tasks, under supervision of the Finance and HR Coordinator (FinHRCo) and/ or HRCo Assistant (checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments;
- Implement cash management procedures in order to ensure the highest control and security and ensure cash availability;
- Prepare employment contracts in conformity with legal requirements, including specific amendments when necessary in order to ensure local labour and fiscal law compliance;
- Enter data into the HR database and personal files and keep them up to date in order to facilitate HR processes management;
- Update Social Security Tax office employee files in order to meet legal requirements and duties;
- Draw up monthly payslips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll;
- Draw up the final payslip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF's interests;
- Follow up all expiring rental contract dates and inform the HRCo Assistant in order to leave enough time to arrange a renewal or look for some other alternative;
- Assist the Finance and HR Coordinator (FinHRCo) in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.;
- Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity;
- Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation;
- Make all administrative information available to the staff (posting, meetings, etc.);
- Classify and prepare all accounting pieces as requested by the Finance and HR Coordinator (FinHRCo);
- File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Finance and HR Coordinator (FinHRCo) and/ or the Accounting;
- Support the Project Coordinator Assistant in translating documents into local language. Assist the Finance and HR Coordinator (FinHRCo) in meetings upon request;
- Support the team in planning and organizing of conferences, seminars, workshops, trainings, such as negotiating contracts, catering, equipment and managing the related budgets;
- Prepare and follow up the rental contracts of the project, ensure timely renewal if needed: houses, warehouses, office, garages (ensure legal requirements for lease contracts with notary verification).

REQUIRED QUALIFICATIONS: 

- Diploma in Finance, Business or Administration or a related filed is desirable;
- At least 2 years of previous working experience in relevant jobs;
- Experience in MSF or other NGOs in developing countries is desirable;
- Good knowledge of English and Russian languages; native speaker of Armenian language;
- Computer literacy (MS Word, Excel, Internet); knowledge of Homère is an asset;
- Competencies: results, teamwork, flexibility, commitment, stress management.

APPLICATION PROCEDURES: 

Interested candidates are welcome to apply by submitting the following documents:
- Cover letter (in English language);
- CV (in English language);
- Contacts of 3 references (including the supervisor in the most recent work assignment, if relevant).
The above-mentioned should be sent to: *********************@******.***.*** with a subject heading "MSF FinHR Assistant Stepanakert December 2022". Incomplete applications will not be considered. Only shortlisted candidates will be contacted to set-up a test and/ or an interview. The recruitment process will be in English language.

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

REMUNERATION/ SALARY: 

505,036.30 AMD/ month at 100% -> 303,021.78 AMD/ month at 60%, gross (prior to deduction of income tax, social security and army tax).