Jobs and Careers

JOB DESCRIPTION: 

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Mission of the Department:
To ensure a high-performing Finance and Administration procedures and practices to support achieving conservation goals that are key for WWF’s network initiatives and other global conservation priorities.

Major Functions:
Conduct the basic procurement services in the WWF Armenia Country Office through
supporting F&A department in related issues, performing day-to-day operations. Ensure that all procurements are correct, adequate and timely conducted.

Working Relationships:
- Internal - Frequent interaction with all staff and departments at WWF-Armenia. Also,
interaction with finance and procurement staff at WWF-Armenia.
- External - Contact with support companies, vendors and suppliers.

The Procurement Officer reports to the Finance and Administration Manager.

RESPONSIBILITIES: 

- Support the procurement Plan implementation to ensure that the projects / core office have the goods and services required timely and in accordance with the WWF and donor regulations, standards and procedures;
- Organize and participate in Procurement Committee meetings;
- Prepare bid proposals, RFQs and tender documents in coordination with relevant
project team and regional procurement officer;
- In conjunction with the requester, receive and verify the deliveries of orders from
suppliers within the recommended timeframe;
- Ensure all procurements are thoroughly documented in the agreed format and filed
within the right time frame;
- Manage communication with suppliers and staff to facilitate smooth
implementation of procurement procedures;
- Update and maintain the database of service providers as well as the list of the
third parties and coordinate their assessment/ evaluation;
-Tax exemption forms completion, submission and communication with relevant
government bodies;
- Support F&A department in different financial and administration tasks.

This job description covers the main tasks and conveys the spirit of the sort of tasks that are
anticipated proactively from staff. Other tasks may be assigned as necessary according to
organizational needs.

REQUIRED QUALIFICATIONS: 

Required Qualifications
- Bachelor’s degree in any business-related field with a specialization or bias in
Procurement and CIPS qualification will be an added advantage;
- Proven knowledge of contract management, drafting contracts and other key
procurement-related documentation and managing office administrative tasks;
- At least 2 years of progressive relevant on job experience, preferably in an NGO
setting/ Donor funded project;
- Experience in an International organization will be considered as an advantage


Required Skills and Competencies
- Excellent interpersonal communication skills are required to work in an organisation
with a range of staff from different cultures and functions;
- Good computer skills: Excel, financial software, word processing, e-mail;
- Fluency in Armenian and working knowledge of English;
- Demonstrated ability to successfully handle multiple, time critical tasks;
- Identifies and aligns with the core values of the WWF organization: Courage,
Collaboration, Respect & Integrity;
- Adheres to WWF’s brand values: Knowledgeable, Optimistic, Determined and
Engaging;
- Demonstrate WWF behaviours in ways of working: strive for impact, listen deeply;
- Collaborate openly and innovate fearlessly;
- Willingness to travel.

APPLICATION PROCEDURES: 

To apply, please send your CVs to: *********@***********.*** If you have any questions, please contact the Organisation by the following phone number: 010546156.

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

ABOUT: 

WWF is an equal opportunity employer and committed to having a diverse workforce.