Jobs and Careers

JOB DESCRIPTION: 

The Program Assistant (PA) will be responsible for supporting the implementation of OxYGen Foundation’s program activities under the Accountable Governance portfolio.
Under supervision of the Program Manager, PA will be responsible for information flow, supporting projects activity coordination, data collection for monitoring, communication with stakeholders, practical arrangements, administrative matters, and other tasks required by the project. PA will closely work with OxYGen Foundation’s relevant staff members to ensure the accomplishment of mentioned duties.

RESPONSIBILITIES: 

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Program Planning
- Support development of the detailed implementation plan of the project;
- Support planning the communication related activities within the project the communication team;
- Support procurement and budget planning;
- Support logistic planning;
- Support in planning beneficiary and stake-holders engagement processes.

Execution
- Contribute to the execution of project activities of the OxYGen Foundation’s projects under the Accountable Governance portfolio;
- Support in communication between activity stakeholders, e.g. participants, service providers, project partners, e.g. through minutes, reports, summaries wherever necessary;
- With the support of Programs Manager, assure activity budgets are within the project budget;
- Assure proper filing and information flow;
- Support in ensuring high level of participation by all activity stakeholders in the planning and execution process wherever necessary;
- Provide information and consulting to project beneficiaries whenever necessary;
- In cooperation with project partners and Program Manager, ensure reaching projects’ targets;
- Conduct any other tasks required for successful implementation of projects’ activities.

Monitoring and Reporting
- Gather data required for monitoring of project implementation;
- Gather and maintain project documentation in organized manner;
- Monitor service provision contracts for timely implementation on all sides where necessary;
- Support developing of narrative progress reports to PM;
- Support Program Manager in other relevant tasks.

Reporting Lines
The Program Assistant will report directly to the Program Manager.

REQUIRED QUALIFICATIONS: 

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Essential Skills
- Bachelor’s degree in Social Sciences with proven experience of working in programmes on accountable governance;
- Experience of working with multi-stakeholder projects;
- Experience linking to and/ or building technical networks;
- Good community mobilisation skills and experience of participatory analysis and planning;
- Good communication skills, both verbal and written;
- Ability to prioritise own workload, to work independently and to meet deadlines;
- Advanced proficiency in Armenian and English languages;
- Good understanding of gender equality;
- Good understanding of governance.

Desirable Skills
- Experience in action-oriented learning and different learning methodologies;
- Ability in advocacy/ lobbying to influence change at national level.

Attitude
- Open-mindedness;
- Flexibility;
- Eagerness to learn and grow professionally and personally;
- Initiative taking and high level of responsibility.

APPLICATION PROCEDURES: 

Interested candidates are welcome to submit an application (including CV and a Cover letter) to: ************@**********.** by the deadline.

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

ADDITIONAL NOTES: 

Job description: https://tinyurl.com/Oxygen-PO.