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Receptionist/ Administrative Assistant
| Company: | DPI Armenia |
|---|---|
| Location: | Yerevan, Armenia |
| Duration: | Long-term |
| Deadline: | 16 February 2024 |
TERM:
Part-timeJOB DESCRIPTION:
Development Professionals, Inc. (DPI) is seeking to identify a Receptionist/ Administrative Assistant, for the USAID/ Armenia Justice Sector Support Project (JSSP). Preference will be given to candidates with similar successful experience with USAID projects or with international/ regional organizations. The position will be part-time and located in Yerevan, with occasional travelling to the regions if needed.RESPONSIBILITIES:
Receptionist’s work-related duties:- Greet office visitors,
- Provide basic information about the project to office visitors,
- Monitor office phone line,
- Maintain different office staff and partner contact lists,
- Book appointments for the Chief of Party (CoP) and the Deputy CoP;
- Process incoming mail and general office filing, scanning, mailing, arranging for couriers, etc.;
- Coordinate and schedule internal and external meetings,
- Other duties as assigned by the COP, DCOP or their designees;
- Work collaboratively with the Project team members and the leadership.
Administrative work-related duties:
- Perform a variety of administrative and clerical activities,
- Conduct translations (English to Armenian and Armenian to English) for internal project use
- Carry out administrative duties such as filing, typing, copying, binding, scanning,
- Provide administrative assistance needed for the implementation of the Project, including occasional Project events outside of Yerevan,
- Run local errands (e.g., picking up from the printers, dropping off event supplies at a venue)
- Maintain and manage off-site file storage,
- Maintain supplies inventory and submit requests to procurement manager as supplies run low,
- Coordinate office maintenance,
- Draft and distribute correspondence memos and official letters.
REQUIRED QUALIFICATIONS:
- Bachelor’s degree in Public Administration, Arts and Languages or a related field;- At least 1-2 years of progressive administrative/assistant experience in a professional working environment;
- Attention to detail and problem-solving skills;
- Excellent written and verbal communication skills, as well as administrative writing skills;
- Proficiency in MS Office;
- Strong organizational, planning and time management skills, with the ability to manage multiple tasks simultaneously;
- Ability to work within multi-national teams;
- Fluency in both English and Armenian languages (speaking, reading, and writing).
APPLICATION PROCEDURES:
Interested candidates should send a resume and a brief cover letter to: ***********@***********.***. DPI will accept applications through 16 February 2024, or until the position is filled. Only finalists will be contacted. Please refrain from phone calls.Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.
