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Senior Executive Assistant
| Company: | ClinSoft LLC |
|---|---|
| Location: | Yerevan, Armenia |
| Duration: | Long-term, with 3 months of probation period |
| Deadline: | 10 March 2020 |
JOB DESCRIPTION:
ClinStatDevice is looking for a motivated and very responsible Senior Executive Assistant to support its senior management in a timely and professional manner to provide high-quality administrative and clerical assistance. This person must be exceedingly well-organized and have the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive resourceful and efficient, with a high level of professionalism and confidentiality, which is crucial to this role.RESPONSIBILITIES:
- Prepare regular update reports on the Company's ongoing projects;- Write SOPs, procedures, proposals based on Company needs;
- Review and recommend changes to the Company policies/ procedures;
- Initiate Project Management tools and maintain them based on projects;
- As assigned lead respective department on special project and delegate assignments of the Board;
- Create and maintain daily calendar of the Chairman of the Board;
- Act as a point of contact between executives, employees and clients;
- Organize and participate in the meetings, both internal and external;
- During meetings take meeting notes and as necessary delegate assignments and follow the implementation process;
- Make travel arrangements as necessary;
- Prepare PowerPoint presentations;
- Edit and translate projects-related documents (English/ Armenian);
- Address the needs of Board and perform high level of administrative tasks to ensure the Company's workflow runs smoothly;
- Perform other duties for the Chairman of the Board and/ or Company Managing Director pertinent to his/ her position.
REQUIRED QUALIFICATIONS:
- University degree in Linguistics, Communication or other related field; university degree in Healthcare, Biotechnology, IT or Statistics will be a great plus;- At least 2 years of Executive Assistant experience within the similar industry and preferably in an international organization;
- Solid experience with project management tools;
- Familiarity with online calendars and cloud systems;
- Strong communication skills (via phone, email and in-person);
- Strong interpersonal skills and ability to build relationships with executives, staff, external partners and clients;
- Excellent organizational skills with an ability to think proactively and work independently;
- Excellent knowledge of English and Armenian languages;
- Experience exercising discretion and confidentiality with sensitive Company information;
- Proven ability to multi-task, constantly and consistently prioritize workload of the Chairman of the Board and oneself simultaneously;
- Willingness and ability to work flexible work hours.
APPLICATION PROCEDURES:
Interested candidates are welcome to send their CV to: **@**************.*** , indicating the applicant's email address and the title of the position ("Senior Executive Assistant") in the subject line of the e-mail.Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.
