Работа и карьера

ОПИСАНИЕ ДОЛЖНОСТИ: 

The Executive Assistant will be responsible for the organizational management of the office and providing administrative support to Gazelle's multi-cultural executive leadership team. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and detail-oriented, and will have strong interpersonal skills to support a small office of diverse people in a fast-paced business environment. This individual must be able to multi-task effectively in a variety of roles under minimal supervision.

ОБЯЗАННОСТИ: 

- Provide administrative support to the senior leadership team, including:
a) Receiving and interacting with visitors;
b) Answering and managing incoming calls;
c) Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer, and disposal;
d) Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials);
e) Drafting correspondence and presentations;
f) Providing other daily support to staff as needed.

- Perform general office/ facilities management duties, including:
a) Managing the relationship with the office landlord and other office related service providers;
b) Managing IT systems and service providers;
c) Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
d) Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.

- Assist with various payroll and human resources functions, including:
a) Entering new employees into the payroll system;
b) Maintaining required and voluntary payroll deductions in the payroll system;
c) Performing initial processing of payroll;
d) Managing administrative processes of recruiting, selecting, and on-boarding of new hires.

- Assist finance team with bookkeeping functions, including:
a) expense reconciliation and entry;
b) salary processing;
c) client invoicing.

- Assist investment team with various functions, including:
a) Client-profile input into AS-Bank 4.0, AS-Accountant 7;
b) Client-package compilation;
c) Organizing of documentary-flow between Gazelle Finance, legal, notary office and clients;
d) Document translation, proof-checking, basic financial analysis/ model proof-checking.

- Serve as Gazelle’s Environmental, Social and Governance (ESG) and Technical Assistance (TA) Program Coordinator where he/ she supports the Group COO.

ТРЕБУЕМАЯ КВАЛИФИКАЦИЯ: 

- (Under) graduate degree; background in technical and/ or natural science is welcomed;
- At least 3 years of professional experience working in a bilingual English and Armenian speaking office environment;
- Native Armenian speaker; fluency in English and Russian languages with strong English writing skills;
- Proven ability to work in a dynamic, fast-paced, high-growth environment where everyone is expected to balance multiple roles and commitments;
- Self-starter with a positive attitude, willing to roll-up sleeves and do the actual work and operate independently with limited guidance;
- Excellent organizational skills and attention to detail;
- Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines; creative, dedicated, hard-working, strong analytical and problem-solving skills;
- Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams); AS-Bank 4.0, AS-Accountant 7, IT/ Network administration skills is a plus.

ПРОЦЕДУРА ПОДАЧИ ЗАЯВОК: 

Interested and qualified candidates are welcome to send their CV and a cover letter to: *******@**************.*** indicating the position title ("Executive Assistant/ Office Manager") in the subject line of the email.

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ЗАРПЛАТА: 

Competitive salary, plus participation in the company incentive program and standard benefits