Работа и карьера

ТИП ПОЛНОМОЧИЙ: 

Full Time

ОПИСАНИЕ ДОЛЖНОСТИ: 

The Executive Assistant to CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the Organization’s office operations.

ОБЯЗАННОСТИ: 

- Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements;
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters;.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists;
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect the CEO’s style and organization policy;
- Work closely with the CEO to keep them well-informed of upcoming commitments and responsibilities, following up appropriately. Anticipate the CEO’s needs in advance of meetings, conferences, etc.;
- Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO;
- Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships;
- Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows;
- Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.;
- Provide event management support as requested;
- Provide hospitality to all guests and help to create a welcoming environment;
- Answer main phone line and respond to inquiries;
- Process and distribute daily mail;
- Perform other projects/ duties as assigned for the overall benefit of the organization.

ТРЕБУЕМАЯ КВАЛИФИКАЦИЯ: 

- Higher education in Economical, Technical fields will be considered as a plus;
- Strong ability to execute work with a diversity, equity, and inclusion lens;
- Significant executive support experience, including supporting C-level executives;
- Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials;
- Strong verbal and written communication skills;
- Exceptional organizational skills and impeccable attention to detail;
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff;
- Ability to make appropriate, informed decisions regarding priorities and available time;
- Ability to complete a high volume of tasks and projects with little or no guidance;
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround;
- Ability to maintain a high level of integrity and discretion in handling confidential information;
- Excellent judgment;
- Ability to switch gears at a moment’s notice;
- Ability to work well within a cross-functional team environment and diverse communities.

ПРОЦЕДУРА ПОДАЧИ ЗАЯВОК: 

All interested candidates are kindly requested to send their CV to: ***@*******.** . Please mention "Executive Assistant to CEO" in the subject line of the message.

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ЦЕЛЕВАЯ АУДИТОРИЯ: 

All interested candidates