Работа и карьера

ОПИСАНИЕ ДОЛЖНОСТИ: 

UNDP Armenia is looking for a Project Assistant to work under the direct supervision of the SDG Innovation of the SDG Lab Lead and overall guidance of the Innovation and SDG Finance Team Lead and to perform the duties mentioned below.

ОБЯЗАННОСТИ: 

Project Support:
- Provide support for conducting research, data collection and review, compilation of background materials for use in reporting, discussions and briefing sessions, prepare components of talking points, presentations and briefings;
- Contribute to development of concept papers, project proposals, ProDocs and Project Initiation Documents and other project documents in cooperation with the team members;
- Provide support in communication with project partners, stakeholders and beneficiaries;
- Contribute to preparation of written materials, reports within the assigned area. Support projects communication activities and ensure the projects visibility in print, broadcast and social media;
- Assist the project team through technical backstopping, report preparation, translations. Support with translation of relevant communication, information notes, short reports, etc.;
- Support ensuring project compliance on corporate platforms, including for reporting and quality assurance.

Administrative and Financial Support:
- Provide support to the project management in day-to-day coordination, arrangement of timely implementation of activities;
- Provide support to the project management in planning, daily implementation, coordination and monitoring of annual work plan activities;
- Liaise with stakeholders on consultations, provide information related to the expected project outputs;
- Compile, analyse, summarize data and records of project activities;
- Ensure accurate observance of administrative rules, regulations and procedures in line with the UNDP SOPs for Recruitment/ Procurement/ Finance;
- Assume administrative responsibility in arrangement of meetings, seminars, workshops, conferences, advisory board meeting and other, draft agendas, prepare knowledge products, documentation, visibility materials, participant logs, press releases for media and stakeholders; prepare notes and drafts minutes of working meetings, workshops, advisory board meetings; draft correspondence relating to assigned project areas; clarify, follow up, respond to requests for information in coordination with projects team(s);
- Assist the Project Coordinators in preparing budgets revisions, monthly, quarterly, progress and financial reports and other required documents in due consideration of all UNDP rules and procedures;
- Support to the Project Coordinator on preparation of reports about the status of the project budget including the status of commitments, expenses and full asset costs, advances and budget balance, budget projection as well as upon necessity update the financial projections in consultation with the Project Coordinator;
- Support the Project Coordinator to prepare the schedule of all recurring activities with reference to Project Documents and/ or Initiation Plans as well as UNDP rules and procedures (i.e. board meetings, quality assurance reporting, monitoring and risk management, evaluations, submission of recruitment plans and other documents, etc.);
- Prepare and submit Requests for Direct payments to the UNDP Country Office, maintain financial records, monitor and reconcile expenditures, balances, payments, statements, other data for day-to-day transactions and report;
- Ensure smooth financial operation of project activities and follow up on all financial transactions. Prepare vouchers, requisitions, create receipts, note to files and other required documents, monitor projects budgets in Atlas, maintains Atlas logs in consultation with Project Coordinators;
- Ensure maintenance of records on assets management. Act as the custodian for office furniture, including maintenance of inventory records, preparation of detailed reports as required;
- Maintain accurate records of leave taken and due for all programme/ project staff;
- Perform other duties as required.

ТРЕБУЕМАЯ КВАЛИФИКАЦИЯ: 

Education:
- University degree in Finance, Economics, Business Administration, Public Administration, Political or Social Sciences.

Experience:
- At least 3 years of relevant administrative and programme/ research experience at the national or international level; experience in monitoring and evaluation of development projects is an asset, as is knowledge of the latest development tools including applied user research.

Computer Skills:
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Languages:
- Fluency in English and Armenian languages; fluent knowledge of Russian language is an asset.

Skills:
- High level of integrity and professionalism. Demonstrated initiative, tact and high sense of responsibility and discretion;
- Ability to handle big volume and scope of simultaneous tasks, as well as work under the pressure and in circumstances of diverse interests;
- Demonstrated strong team spirit;
- Excellent written and oral communication skills;
- Detail-orientation.

Competencies
Corporate Competencies:
- Demonstrate commitment to UNDP's mission, vision and values;
- Display cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:
Knowledge Management and Learning:
- Share knowledge and experience;
- Actively work towards continuing personal learning, act on learning plan and apply newly acquired skills.

Development and Operational Effectiveness:
- Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting;
- Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems.

Leadership and Self-Management:
- Focus on result for the client and respond positively to feedback;
- Consistently approach work with energy and a positive, constructive attitude;
- Remain positive and composed even under pressure;
- Demonstrate openness to change and ability to manage complexities.

ПРОЦЕДУРА ПОДАЧИ ЗАЯВОК: 

All interested and qualified candidates may apply through the UNDP E-Recruitment system via the following link: tinyurl.com/undperecruitjob.

Пожалуйста, четко укажите в своем заявлении, что вы узнали об этой возможности через Career Center, и укажите URL-адрес нашего веб-сайта - www.careercenter.am. Спасибо.

ДОПОЛНИТЕЛЬНЫЕ ЗАПИСИ: 

Contract Type: Service Contract
Grade: SB3

Disclaimer
Important applicant information

All posts in the SC categories are subject to local recruitment.

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О ПРОГРАММЕ: 

Background
The complexity and interconnectedness of Sustainable Development Goals (SDGs) require novel approaches, methodologies, strong data systems, and institutions that would have the capacity to provide "out of the box" solutions to the problems faced by the global community.
In response, the United Nations and the Government of Armenia have established the Armenia National SDG Innovation Lab as a platform for collaboration, experimentation, analytics and world class human resource development to accelerate the implementation of the Agenda 2030. The Lab is the first of its kind in country platform to support SDG implementation at country level. To do this, the Lab has adopted a toolbox of innovative methodologies such as behavioral experimentation, data analytics, impact investment and capacity building in the Lab's most advanced public policy techniques. After the completion of its start-up phase (Phase I, November 2017 – February 2018), which involved initial set up, recruitment of core staff, resource mobilization, the Lab has entered its Phase II with several projects already in the pipeline from Phase I and many more already both in implementation phase as well as at concept stage ready to be implemented. The Lab aims at mainstreaming citizen-centric decision making and evidence-based policymaking which are key contributing factors to effectiveness in the public sector. To promote entrenching these approaches into the process of public policymaking, the Lab closely cooperates with the Government.
Objective of the assignment is to provide not only administrative and financial support to the Lab to ensure smooth implementation of ongoing projects but also to support the team in conducting primary research, designing new concepts and proposals, preparation of reports and communication activities.