Работа и карьера

ОПИСАНИЕ ДОЛЖНОСТИ: 

If you have strong organizational skills, the ability to multitask effectively and quickly solve problems, then being COAF’s administrative officer is a perfect role for you.

ОБЯЗАННОСТИ: 

You will be joining the COAF team under the direct supervision and leadership of COAF Managing director․ Your duties will include:

Administrative functions (40%)

- Answer phone calls and respond to employer correspondence in a professional and timely manner;
- Coordinate the flow of incoming and outgoing documents to the Fund by registering them in the appropriate folder or system;
- Prepare meetings and organize proper reception of guests, ensuring all necessary materials and equipment are ready;
- Create protocols based on invoices received, overseeing signing, documentation, and retention processes;
- Coordinate the Fund's transportation needs using the existing electronic system as required;
- Perform various administrative tasks such as photocopying, printing, and record keeping to support the smooth running of the office;
- Monitor the availability of office supplies, stationery, and other products, and order as necessary;
- Ensure the cleanliness and organization of the office space;
- Collaborate closely with the Procurement and Logistics Coordinator and step in for them when needed;
- Perform tasks assigned by the managing director.

HR functions (60%)

- Assist in the recruitment process, including posting job ads, screening resumes, and scheduling interviews with candidates;
- Schedule interviews and coordinate with candidates to ensure a smooth and efficient process;
- Organize office tours for newly hired employees to help them become familiar with their new workplace;
- Assist in staff-related paperwork, including preparation of various orders, agreements, and notices, ensuring accuracy and completeness;
- Maintain employee databases and ensure that employees' personal files are properly organized and up-to-date;
- Coordinate internship and volunteering databases to support HR initiatives.
Provide written translations as needed;
- Assist with other functions of the human resource management department;
- Participate in job fairs and corporate career days to help attract and retain talent;
- Assist in the organization of team events to foster team spirit and collaboration.

ТРЕБУЕМАЯ КВАЛИФИКАЦИЯ: 

Children of Armenia Charitable Fund is expecting your best and requires that you have:
- Higher education and at least one year of work experience in the administrative field, providing you with a strong foundation in administrative functions;
- Knowledge of the fundamentals of human resource management, which will be useful in supporting HR-related tasks in the organization;
- Strong organizational and time management skills, allowing you to manage multiple tasks efficiently and prioritize them effectively;
- Familiarity with office and IT tools such as e-invoicing and Google applications, particularly Google Sheets;
- Excellent communication and interpersonal skills, allowing you to interact effectively with colleagues, management, and external stakeholders.

You can:
- Demonstrate excellent verbal and written communication skills in both Armenian and English. Knowledge of Russian would be an advantage;
-Coordinate multiple functions, allowing you to manage various administrative tasks efficiently and effectively;
-Work effectively under pressure and demonstrate the ability to solve problems creatively and innovatively, even when the answers are not immediately apparent;
-Collaborate effectively with colleagues from diverse cultural backgrounds, contributing to a positive and inclusive work environment;
- Plan your time effectively and prioritize tasks to meet deadlines, ensuring that all duties are completed on time;
- Master the e-invoicing system, enabling you to perform financial and administrative tasks accurately and efficiently.


You are:
- Discreet, creative and out-of-the-box thinker;
- Result oriented;
- Attentive and able to work independently;
- Agile and flexible to handle urgent tasks;
- Goal-oriented, and enthusiastic about the activities of COAF;
- Effective communicator and negotiator and have skills to facilitate processes;
- Emotionally intelligent and good collaborator.

ПРОЦЕДУРА ПОДАЧИ ЗАЯВОК: 

Take your first step and apply through this link: https://bit.ly/40Bg5P0 You have until EoD May 21, 2023, to apply. The organization conducts a day-to-day review of the applications, depending on the results of which, the hiring process and selection of the appropriate candidate can be carried out before the deadline.

Пожалуйста, четко укажите в своем заявлении, что вы узнали об этой возможности через Career Center, и укажите URL-адрес нашего веб-сайта - www.careercenter.am. Спасибо.

ДОПОЛНИТЕЛЬНЫЕ ЗАПИСИ: 

COAF is a growing nonprofit working within a dynamic system. COAF team must be agile as COAF grows in scale. COAF is looking for teammates who are resilient and adaptive.


COAF offers:
- A life-changing work experience;
- A job that you’d be passionate about;
- Competitive salary;
- A comprehensive health insurance package;
- 20 paid vacation days per year & additional paid flex hours;
- Career development opportunities;
- Free English and Eastern Armenian classes per need;
- Performance-based bonus;
- Positive and creative work environment.