ТИП ПОЛНОМОЧИЙ: 
Full-time
ОПИСАНИЕ ДОЛЖНОСТИ: 
GIZ is seeking to employ an Office Assistant with Driver’s Duties for the Country Office Armenia.
ОБЯЗАННОСТИ: 
- Assist the Country Office administration in fulfilment of its administrative tasks;
- Filing documents in reference files or in DMS in line with GIZ’s filing rules;
- Daily operational performance of selected administrative tasks of all programme affairs;
- Assist in managing office related events;
- Perform general clerical services;
- Safely and responsibly perform all official travel using official vehicles;
- Regularly service and look after official vehicles;
- Safely and responsibly perform official travel using official vehicles (up to 30% of working time for driving visitors and staff).
The tasks include the following:
Office Work and Services
- Ensure creation and/ or regular updating of a list of contacts and addresses (telephone, fax, email);
- Sort and distribute incoming correspondence (email, fax, other official documents);
- Responsible for distributing and accepting documents and packages to/ from the post office, government institutions, embassies, etc.;
- Ensure that necessary office supplies are available;
- Provide office receptionist services as required;
- Help organise events and meetings, workshops and seminars within or outside the office;
- Help prepare visitor programmes, draw up travel schedules, organise transport of visitors;
- Photocopy and scan documents as needed;
- Complete forms and tables in accordance with specific instructions from the head of finance and administration;
- Purchase office equipment and supplies within set value limits;
- In accordance with GIZ regulations assist the procurement officers with local procurement of materials and equipment and order processing;
- Assist with the safe transport of goods to destination;
- Assist with processing claims for damage to goods;
- Document and file completed order transactions in reference files or in DMS in line with GIZ’s filing rules.
Customs Declarations
- Assist the officer in processing customs declaration procedures (duty-free import of goods, entering information in customs declaration database, producing statistics);
- Assist with checking ship consignments;
- Assist with monitoring clearing of goods;
- Assist with organising and coordinating collection of goods.
Vehicle Registration
- Participate in the entire process of vehicle registration (initial registration and documentation of both private and official vehicles, tax and insurance issues with project vehicles;
- Assist in forwarding registration and insurance papers to the responsible project/ programme staff;
- Assist with processing accident insurance claims against local and German insurance companies, in cooperation with GIZ Head Office.
Security Management
- Assist the Country Director and the Security Risk Management Expert in implementation of minimum security standards.
General Tasks
- Interpret for the Country director, official visitors and guests, especially when travelling in the regions, between Armenian or Russian and English or German;
- Provide input to information for GIZ staff in the country on customs issues for private goods, vehicle registration and insurance for private cars, and the GIZ office service package for outward travel.
Other Duties/ Additional Tasks
- Perform other duties and tasks at the request of management;
- Participate in internal and external (team) meetings and workshops and assist with documenting these, e.g. if necessary by taking photos;
- Assist other colleagues as needed in the programme or office if there is no travel pending, carry out other office work on request;
- Provide relocation services by erecting or dismantling and transporting furniture and assembling Metaplan boards, notice boards, calendars, wiring for desks (to promote health and safety), supporting remodelling and renovation work;
- Mount door and name plates;
- Carry out simple repairs to office equipment.
Driving and Vehicle Related Duties
- Provide passenger transport in an official car for office, project or programme staff, official visitors and guests;
- Run errands, e.g. sending letters and messages, paying bills and buying smaller quantities of office supplies;
- Help with transporting goods;
- Ensure unrestricted availability of vehicles at all times and report restrictions immediately;
- Complete the vehicle logbook correctly and conscientiously in accordance with GIZ standards, is applicable, prepare internal invoices to the projects for compensation for vehicle use;
- Use all available information (including current radio news on traffic conditions) to update daily knowledge of road conditions, current passable routes and locations, and share this information with other office drivers;
- Clean the interior and exterior of the vehicle(s) regularly;
- Check oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents, etc.;
- Responsible for the project vehicle documents and their good condition, keeping a vehicle logbook and recording monthly maintenance;
- Calculate monthly petrol, oil and lubricant consumption for the daily cash fund and for forwarding monthly vouchers to cost accounting;
- Report need for service and carry out minor repairs;
- Immediately report all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings.
ТРЕБУЕМАЯ КВАЛИФИКАЦИЯ: 
- Higher education;
- Valid driver’s license;
- At least 3 years of professional experience as a driver with references;
- Health condition allowing long distance travel;
- Good knowledge of English language; knowledge of German language in as asset;
- Discipline and punctuality;
- Resilience and patience;
- Familiarity with travel in Yerevan, in the regions of Armenia and to and in Tbilisi;
- Appropriate appearance and attire and friendly manner with all passengers;
- Working knowledge of ITC technologies (related software, phone, fax, email, the Internet) and computer applications (e.g. MS Office);
- Ability to formulate simple letters to official bodies;
- Good management and organisational skills;
- Customer and service-oriented attitude;
- Willingness to upskill as required by the tasks to be performed - corresponding measures are agreed with management.
ПРОЦЕДУРА ПОДАЧИ ЗАЯВОК: 
Interested candidates should send a brief motivation letter, a complete CV highlighting relevant professional experience and education and employers' references to: **************@***.** , indicating the vacancy title in the subject line of the email. If the automatic response "Thank you for your email" is not received by email, the documents should be sent to: GIZ Country Office, Reception, 59 Hanrapetutyan Str., Yerevan. GIZ would like to increase the proportion of employees with disability. Applications from persons with disabilities are most welcome. Only short-listed candidates will be contacted.
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ЗАРПЛАТА: 
Negotiable