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Grants for Engaging Civil Society in Court Monitoring - Case Continuances and Postponements

Կազմակերպություն՝	Development Professionals Inc.
Վայր՝	Yerevan, Հայաստան
Դիմումների վերջնաժամկետ՝	27 January 2025

Մրցույթ
Կազմակերպություն

ՄՐՑՈւՅԹԻ ՏԵՍԱԿԸ՝

Request for Application (RFA)

ՄԱՆՐԱՄԱՍՆ ՆԿԱՐԱԳՐՈւԹՅՈւՆ՝

USAID/Armenia Justice Sector Support Project (hereinafter “JSSP” or the “Project’’) is seeking applications from the locally registered civil society organizations (hereinafter “CSO”), in accordance with the terms and provisions defined by the Armenian legal framework, for a funding opportunity to conduct court observational study evaluating issues such as case continuances and postponements within the Armenian justice system with the aim of:
- Identifying root causes for frequent case continuances and postponements, analyzing whether they are due to court administration or case management inefficiencies, inefficient court processes, judicial resources, or other external factors.
- Generating data and insights to inform justice sector reforms aimed at improving case flow and reducing unnecessary delays.
- Ensuring civil society participation in court monitoring to promote transparency and accountability within the justice system.
- Contributing to the enhancement of judicial efficiency and supporting reforms in Armenia’s judicial sector.

The selected CSO will conduct a comprehensive court observational study to evaluate the frequency, causes, and impact of case continuances and postponements in civil proceedings within Armenia’s judicial system. As a first step, the CSO will identify and specify key procedural obstacles contributing to case delays (e.g. judge transfers, abuse of rights by parties, scheduling conflicts, etc.) that will be the focus of the research. A key component of this observational study will be direct courtroom observation (with regional outreach), where the CSO will monitor real-time case proceedings to identify issues contributing to postponements. In addition to courtroom observations, the CSO will collect and analyze data from the court cases (particularly from DataLex.am), engage with the court personnel, litigants, lawyers, and stakeholders, and assess various factors such as court administration and case management inefficiencies, resource limitations, inefficient court processes, underutilization of ADR mechanisms or other external factors. This multi-faceted approach will enable the CSO to pinpoint and crystalize root causes of delays and provide evidence-based insights for improving case flow and efficiency. The CSO will also be responsible for compiling findings and developing recommendations based on both qualitative data from the courtroom observations, stakeholder engagements and quantitative analysis. These recommendations will aim to support strategies and reforms which can reduce unnecessary continuances and improve court administration and case management practices. The CSO will prepare detailed reports, organize and host a workshop to present findings to stakeholders. Through this work, the CSO will play a vital role in supporting justice sector reforms that enhance judicial efficiency and promote timely access to justice. Therefore, the grantee shall demonstrate and comply with several requirements, including but will not be limited to the following:
- Clearly define and justify the scope of procedural issues causing case delays to be studied and reported.
- Monitor live court proceedings to identify patterns and reasons behind court continuances and postponements.
- Gather qualitative and quantitative data from court cases, analyze case data available on DataLex.am.
- Conduct interviews and consultations with the court staff, legal professionals, and other key stakeholders to gather insights on systematic issues affecting case flow. Ensure a clear methodology for collecting and integrating insights from these engagements into the study.
- Prepare detailed reports outlining the findings, analysis and conclusions.
- Ensure reports are comprehensive, with clear evidence of identified issues and detailed actionable recommendations for reducing delays and improving case management.
- Take into consideration international best practices in court administration and case management when formulating targeted recommendations.
- Organize a workshop or seminar to present findings and discuss recommendations with key stakeholders. Facilitate dialogue and gather feedback from participants to refine recommendations as needed.
- Submit periodic progress reports on the research process, including any challenges encountered and adjustment made.

ՊԱՀԱՆՋՆԵՐ՝

See Annex 1 of this RFA for eligibility requirements.

ԴԻՄԵԼՈւ ԿԱՐԳԸ՝

Deadline for Questions/Clarifications: December 27, 2024
Deadline for Responses to Questions/Clarifications: January 13, 2025
Deadline for Submitting Applications: January 27, 2025

Any questions concerning this RFA should be submitted in writing to: ***********@***********.*** no later than the deadline stated above. Responses to questions received prior to the deadline will be furnished through an amendment to this notice via e-mail. Phone calls are prohibited. Applications submitted after the deadline will not be considered.

The application must be submitted electronically to mail to: ***********@***********.*** (see Annex 5 for the Application Form). JSSP reserves the right to organize an informative conference workshop prior to the delivery of the application, if deemed necessary, to allow the eligible applicant to ask questions about the RFA and receive directions on how to fill out the application (see Annex 6 for Frequently Asked Questions).

Issuance of this RFA does not constitute an award commitment on the part of JSSP nor does it commit the JSSP to pay for any costs incurred in preparation or submission of comments/suggestions or an application. The application is submitted at the risk of the applicant. All preparation and submission costs are at the applicant’s expense. The maximum grant amount will be 9,600,000.00 (nine million six hundred thousand) Armenian Drams per grant award, for up to 6 months.

Խնդրում ենք Ձեր դիմում-նամակում հստակ նշել, որ այս հնարավորության մասին տեղեկացել եք Կարիերայի կենտրոնի վեբ-կայքից և նշեք կայքի հղումը՝ www.careercenter.am։ Շնորհակալություն.

ՈՎ ԿԱՐՈՂ Է ԴԻՄԵԼ՝

For applying to the grant application, the organization shall operate in the territory of the Republic of Armenia and must demonstrate that it meets the following criteria:
- Be officially registered and working non-profit organization in accordance with the terms and provisions defined by the Armenian legal framework.
- Have five or more years of experience in justice sector reforms and their oversight.
- Possess proven experience in conducting court observation studies, legal research, or related areas relevant to promoting justice reforms.
- Be qualified to receive grants within the meaning of Armenian legislation.
- Have relevant personnel (Project Manager, Legal Expert, Court Observer). Detailed staffing requirements are provided in Annex 2.

Selected grantees must commit to meeting the following reporting requirements:
- Project proposal submitted prior to the commencement of activities, outlining the objectives, methodologies, and expected outcomes related to the study. This should include a timeline for activities and a budget breakdown.
- Bi-monthly progress reports detailing the status of project activities, progress made, and any challenges encountered.
- Bi-monthly financial report alongside bi-monthly progress reports detailing expenditures against USAID approved budget.
- Data collection and analysis report summarizing the data collection process from live courtroom observations, DataLex.am and other sources (if available), including methodologies used for analysis. Include preliminary findings and insights regarding court continuances and postponement (Submission timing: month 3).
- Draft report outlining the key findings, analysis, and recommendations (Submission timing: month 5).
- Final report synthesizing all research findings, conclusions, and recommendations, submitted at the conclusion of the six-month project. Minimal requirement to the content of the Report are the following: Executive summary of the research and its significance; Comprehensive analysis of findings related to the case continuances and postponements, Clear and actionable recommendations aimed at judicial reforms; Documentation of stakeholder engagement and feedback processes; Overview of how the project aligns with international standards and best practices (Submission timing: Month 6).
- Summary report following any workshop or knowledge-sharing event held to present findings and recommendations (Submission timing: within two weeks following the event).
- Final evaluation report outlining the overall impact of the project, including recommendations for future initiatives or follow-up projects based on lessons learned. (Submission timeline: end of month 6, along with the Final report).
- Final financial report along with final reports developed.
- Other deliverables that might be requested by JSSP within two weeks after the creation of the deliverable in question.

See Annex 1 of this RFA for eligibility requirements. 

Grants will be awarded to applicants whose application (1) meets the minimum qualifications described above, and (2) best demonstrates commitment and capacity to achieve the objectives of this funding opportunity. See the selection criteria contained in Annex 1.

The applicant should make sure its staffing complies with the minimum staffing requirements specified in Annex 2. The review and evaluation procedures are specified in Annex 3.

To be eligible for an award, the applicant must provide all information as required in this RFA and meet eligibility standards specified in Annex 1 of this RFA. It is the applicant’s responsibility to ensure that the entire RFA has been downloaded from the internet in its entirety and JSSP bears no responsibility for data errors resulting from the transmission process.  

Qualified applicants are encouraged to read this funding opportunity thoroughly to understand the type of program sought, application submission requirements and evaluation process.

ԿԻՑ ՓԱՍՏԱԹՂԹԵՐ՝

Annex 1 - Eligibility and Selection Criteria - ANNEX 1_Eligibility and selection criteria.docx

Annex 2 - Minimum Staffing Requirements - ANNEX 2_Minimum Staffing Requirements.docx

Annex 3 - Review and Evaluation Procedure - ANNEX 3_Review and evaluation procedure.docx

Annex 4 - Budget - Annex 4_Budget.xlsx

Annex 5 - Application Form - ANNEX 5_Application form.docx

Annex 6 - FAQs - ANNEX 6_Frequently asked questions.docx

RFA - RFA- Grants for CSOs_case continuances and postponements.docx

ԿԱԶՄԱԿԵՐՊՈւԹՅԱՆ ՄԱՍԻՆ՝

Development Professionals Inc., DPI, is a woman-owned small business providing technical implementation and analytical services for democracy, human rights, good governance, civil society, and related sectors.

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