Career Center

The Fin/ HR Assistant will execute administrative tasks and do follow up of accountancy, according to the Fin HR Coordinator’s indications and MSF procedures, to ensure legal compliance and keep strict control over monetary resources.

RESPONSIBILITIES:

- Execute administrative and legal related tasks, under supervision of the Personnel Administration and Development Manager, checking payroll calculations and updating personal files to ensure accuracy, compliance and on time payments;
- Implement cash management procedures to ensure the highest control and security and ensure cash availability;
- Prepare employment contracts in conformity with legal requirements including specific amendments, when necessary, to ensure local labor and fiscal law compliance;
- Enter data into the HR database and personal files and keep them up to date to facilitate HR processes management;.
- Update Social security and Tax office employee files to meet legal requirements and duties;
- Draw up monthly pay slips for all staff, editing and updating the necessary data, to ensure the punctuality and accuracy of staff payroll;
- Draw up the final pay slip and employment certificate at the end of a contract to meet legal requirements while defending MSF ’s interests;
- Follow up all expiring rental contract dates and inform the Personnel Administration and Development Manager to leave enough time to arrange a renewal or look for some other alternative;
- Assist the Personnel Administration and Development Manager in the prevision of monthly treasury and planning to ensure the coverage of daily needs, advances on salaries, payroll, etc.;
- Process the payment to suppliers and keep strict on all documentation involved, informing the Personnel Administration and Development Manager of any sort of disparity;
- Carry out all accounting tasks and activities to ensure strict control of all expenditures and the reliability of statements and documentation;
- Make all administrative information available to the staff (posting, meetings, etc.);
- Classify and prepare all accounting pieces as requested by the Fin HR Coordinator;
- File the accounting documents and enter the accounting pieces in the accounting software, with support from the Fin HR Coordinator;
- Support the Personnel Administration and Development Manager in translating documents into local language. Assists the Personnel Administration and Development Manager in meetings upon request.

REQUIRED QUALIFICATIONS:

- Education: Desirable finance, business, or administration-related diploma;
Experience: Essential previous working experience in MSF of at least one year in relevant jobs;
- Languages: Armenian (mother tongue); excellent command of English; knowledge of Russian and/or French is an asset;
- Knowledge: Essential computer literacy (word, excel, internet).

Competencies:
- Results;
- Teamwork;
- Flexibility;
- Commitment;
- Stress Management.

APPLICATION PROCEDURES:

- Cover letter (in the English language);
- Copy of diploma;
- CV (in the English language);
- Contacts of three references (including the supervisor in the most recent work assignment if relevant)
Shall be sent to: *************************@******.***.*** with a subject heading "Fin/ HR Assistant". CV shall clearly state your experience by writing the organization you have worked for, the duration of the employment (which year and how long) and a description of the job you performed. MSF recommends all applicants write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position. CVs in English sent to the mentioned email only will be considered. Only shortlisted candidates will be contacted. Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

ADDITIONAL NOTES:

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact Finance and HR Coordinator, msfch-armenia-recruitment@geneva.msf.org

ABOUT:

MSF offers:
- Remuneration in accordance with MSF salary grid;
- The chance to gain professional development and training within an international organization and develop further;
- The opportunity to contribute to our objective of saving lives, alleviating suffering, and working with those most in need;
- MSF is a world-renowned humanitarian medical organisation with a positive company culture.

MSF is committed to an inclusive culture that encourages and supports the diverse voices of its employees. MSF welcomes applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.

ABOUT COMPANY:

Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

Armenian Branch of Association "Medecins Sans Frontieres" (Switzerland) supports Ministry of Health (MoH) of Republic of Armenia with the Hepatitis C elimination plan with evidence for optimized models of care to scale-up the access to Hepatitis C virus (HCV) care, and with the elimination-targets by expanding access to screening, diagnosis, and treatment in Yerevan.

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