Career Center | Job Vacancies, Employment & Recruitment in Armenia

Project Administration Assistant (f/m/d)

Company:	IPC Caucasus LLC
Location:	Yerevan, Armenia
Deadline:	31 August 2025

Job Opportunity
Company

JOB DESCRIPTION:

For IPC’s Armenian subsidiary, IPC Caucasus LLC, we are looking for a Project Administration Assistant (m/f/d) who will support Project Administrators in Yerevan and Frankfurt with client invoice management.

RESPONSIBILITIES:

- Prepare, review, and follow up on outgoing invoices for international projects, considering various billing modalities (input-based, deliverable-based, with and without supporting documents, etc.);
- Ensure compliance with client-specific requirements and deadlines in invoicing;
- Monitor project budgets, maintain project balances, and ensure all invoicing is in line with the approved project budget;
- Coordinate and verify that all project-related timesheets and travel expenses are properly and completely recorded in our project database before invoicing;
- Collaborate closely with project administrators, project managers, experts and partner firms to clarify billing-related matters;
- Maintain and document all billing-relevant records and supporting documents;
- Support the ongoing improvement and optimization of our invoicing processes.

REQUIRED QUALIFICATIONS:

- Relevant professional experience in financial and/or project management, ideally working with different clients such as KfW, EBRD, EIB, USAID etc.
- Diploma or training with a commercial orientation (business administration, focus on finance/ project management/administration);
- Strong understanding of different billing models (e.g., input-based, deliverable-based, with supporting documents);
- Proficient in MS Office, especially Excel; experience with ERP systems is an advantage;
- Excellent English skills, both written and spoken; knowledge of another foreign language is a plus;
- Independent working style, high-level organisational skills as well as high reliability and thoroughness;
- Distinct analytical thinking and careful working methods;
- Very good communication and social skills, team spirit, initiative.

APPLICATION PROCEDURES:

If you are looking for a challenging and impact-oriented job in a multi-cultural and dynamic work environment, we look forward to getting to know you. Please send us your application, stating the possible starting date and your salary expectations to *******@*******.*** with the subject: “Project Administration Assistant” no later than 31 August 2025.

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

ABOUT COMPANY:

IPC - Internationale Projekt Consult GmbH (www.ipcgmbh.com) is a provider of advisory services to financial institutions, development agencies and funds in transition economies and developing countries. Our activities focus on three main areas: Development Finance, Climate Action & Green Transition and Skills & Employment. Our clients and partners include institutions such as EBRD, EIB, GIZ, KfW and the EU, as well as regional development banks and local commercial banks

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