Career Center

Company:	USAID Armenia
Location:	Yerevan, Armenia
Duration:	Estimated to start o/a 01 October 2024 through o/a 30 September 2029. The contract start date will be dependent on the receipt of security and medical clearances.
Deadline:	05 August 2024, 17:00 Armenian time
Announcement Code:	72011124R10002

Job Opportunity
Company

TERM:

Full term (40 hours per week)

JOB DESCRIPTION:

Serves as the Acquisition and Assistance (A&A) Assistant for the Acquisition and Assistance Office (AAO) of USAID/Armenia. Provides direct support to the Supervisory Contracting and Agreement Officer (CO/AO). The incumbent must be able to perform a broad range of A&A and administrative duties with minimal supervision and guidance.

RESPONSIBILITIES:

.
AAO Documentation Management: (40%)
The incumbent establishes, maintains and updates AAO Award and Implementing Partners Contact List. The incumbent maintains and regularly updates databases for all direct awards, including modifications thereto, administered by the Contracting Office. Ensures that all data is correctly completed by the Acquisition Specialist, identifies and resolves any problems, and processes the award for close-out in GLAAS. Identifies the need for other electronic or paper-based tracking systems and develops such records.

The incumbent is responsible to organize and maintain filing system ensuring proper assembly and regular update of award files in accordance with Office of Procurement Administrative Memorandum (OPAM) 96-03, in readiness for 1) audit from Regional Inspection General (RIG) and Office of Procurement Evaluation (OPIE) 2) allowing Teams/Offices members and Acquisition Specialists timely access to award documentation. In addition, the A&A Assistant will review all award files to determine that they are fully documented in the Agency Secure Image and Storage Tracking System (ASIST) and maintain such filing of all relevant documentation, as well as ensure the unofficial office Google folders similarly contain all relevant award administration documentation. The A&A Assistant will conduct research into files for data and materials relevant to any protests or disputes to inform the CO/AO’s formulation of the Government’s
position and decision in these matters. The Incumbent prepares closed out awards for electronic or physical storage, monitors dates of the record retention period and record destruction in accordance with the Automated Directive System (ADS). The incumbent will maintain records and listservs for Implementing Partner contacts as well as AOR/CORs, as well as ensuring certification records are updated. The incumbent may serve as an Alternate Mission Focal Point for the Contract Performance and Review System (CPARS). The incumbent will coordinate with the regional POC for CPARS access for all Contracting Officer Representatives (COR) in the Mission and contractor points of contact for contracts awarded by the Mission, register new contracts/orders in the system, coordinate contractor performance evaluations, and track all interim and final performance reviews to ensure they are initiated and completed within required timeframes. The incumbent will assist CORs in the completion of their reviews, assist contractors with their responses and assist the assessing official and reviewing official in completing their duties.

A&A Administration and Analysis Support: (40%)
The incumbent participates in meetings on procurement planning; collates data, and prepares and updates tracking tools in order to monitor pending procurements; works with customers to assist in the preparation of justifications, waivers, and other necessary approvals, as needed; and, reviews GLAAS Requisitions (REQs) for completeness and clarity before endorsing them to higher-level Specialists/Officers. Works with A&A Specialists and COs/AOs to prepare Requests for Proposal and Requests for Application.

The incumbent assists Specialists/Officers in pre-award activities for competitive solicitations, and with pre-award assessment surveys of potential contractors or recipients, in order to ensure eligibility prior to an award being made. Prepares solicitation documents in GLAAS, and the electronic posting of Simplified Acquisitions; works with A&A Specialists/Contracting Officer to ensure compliance with FAR and AIDAR advertisement requirements, including publication of synopses and solicitations, as prescribed. Prepares Negotiation Memoranda to accompany executed actions.

Incumbent compiles Price/Cost analysis data from received offers, prepares submitted proposals for the Technical Evaluation Team. Prepares regret letters and logistic arrangements for post-award briefings with the successful applicant(s) and debriefing of unsuccessful applicants.

The incumbent drafts, edits and formats electronic drafts of professional, legal documents using automated data processing equipment and software such as Google Suite, Microsoft Word, Macros, Excel, Access, and the Agency’s Global Acquisition and Assistance System (GLAAS), to prepare documentation for contracts, grants, cooperative agreements and modifications thereof, letters, cables, memoranda, and reports. This includes performing analysis on requests for implementer approvals to determine the eligibility of requests and recommend to the CO/AO on issues such as reasonability and preparation of
purchase orders, fixed price contracts, simple to medium-complex modifications for acquisition and assistance awards with minimal supervision of the CO/AO or A&A Specialist. A comprehensive knowledge of Federal acquisition procedures is imperative.

Also, the incumbent will serve as an Alternate Mission Focal Point for close out actions. The incumbent will coordinate with the regional POC for close out of completed activities. Initiates close out actions by distributing Close out Completion Statements, coordinating with the concerned offices to provide the required information requirements, analyzing and verifying the accuracy and completeness of the information. Completes the procedures for closing out awards including reviewing disposition plans, drafting disposition approvals for Contracting Officer signature, in accordance with Federal Acquisition Regulations (FAR), USAID Acquisition Regulations (AIDAR), USAID Acquisition and Acquisition Policy
Directives (AAPDs), applicable regulations on assistance (22CFR226), Mission Orders and USAID’s Automated Directive System (ADS). Compiles and provides information and reports on all expired awards. Prepares monthly reports for CO and front office on status of close-outs, as requested. Prepares and distributes closed out instruments to the appropriate storage location.

The incumbent provides guidance and assistance to supported technical teams and implementing partners related to tax exemption procedures for USAID funded activities. Reviews the completeness of supporting documents for duty free import or export of goods as requested by implementing partners. Drafts tax exemption letters in English and/or Armenian addressed to the Tax Service and letters to Customs Service for duty free imports and exports. Maintains contacts with the Tax and Customs Service and Ministry of
Finance of Armenia related to tax exemption issues of USAID funded activities.

AAO Administrative Support: (20%)
Incumbent also provides administrative support to A&A Specialists and regional CO/AO while in-country, including assisting with logistics for travel, partner meetings, issuance of notices to AOR/CORs and partners, time and attendance record keeping, and other day-to-day operational procedures for the office.

REQUIRED QUALIFICATIONS:

.
Education:
Possession of a Baccalaureate Degree in business, accounting, law, foreign languages, public administration, or information technology or the equivalent of a four-year US college/university (or equivalency accreditation if a non-US institution) or any other relevant degree is required

Prior Work Experience:
A minimum of three years of progressively responsible experience in acquisition and assistance, development assistance, or a position that requires closely related skills, such as program management, law, or financial management, is required.

Language Proficiency:
Fluency in English (level IV), both oral and written, is required. The incumbent must also be fluent (Level IV) in Armenian.

APPLICATION PROCEDURES:

To apply, all eligible applicants should follow the link for the details and follow the instructions mentioned in the announcement:
https://drive.google.com/file/d/1EKm3X3S8_7To08KzEY0ed6Ob3rTpV8wH/view
or
https://am.usembassy.gov/jobs_and_announcements/

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

REMUNERATION/ SALARY:

AMD 14,141,608 - AMD 20,505,330 equivalent to FSN-09 level

OPEN TO/ ELIGIBILITY CRITERIA:

Cooperative Country Nationals (CCNs)

ABOUT COMPANY:

On behalf of the American people, we promote and demonstrate democratic values abroad, and advance a free, peaceful, and prosperous world. In support of America's foreign policy, the U.S. Agency for International Development leads the U.S. Government's international development and disaster assistance through partnerships and investments that save lives, reduce poverty, strengthen democratic governance, and help people emerge from humanitarian crises and progress beyond assistance.

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