Jobs and Careers

JOB DESCRIPTION: 

If you have strong organizational skills, the ability to multitask effectively and quickly solve problems, then being COAF’s administrative officer is a perfect role for you.

RESPONSIBILITIES: 

You will be joining the COAF team under the direct supervision and leadership of COAF Managing director․ Your duties will include:

Administrative functions (40%)

- Answer phone calls and respond to employer correspondence in a professional and timely manner;
- Coordinate the flow of incoming and outgoing documents to the Fund by registering them in the appropriate folder or system;
- Prepare meetings and organize proper reception of guests, ensuring all necessary materials and equipment are ready;
- Create protocols based on invoices received, overseeing signing, documentation, and retention processes;
- Coordinate the Fund's transportation needs using the existing electronic system as required;
- Perform various administrative tasks such as photocopying, printing, and record keeping to support the smooth running of the office;
- Monitor the availability of office supplies, stationery, and other products, and order as necessary;
- Ensure the cleanliness and organization of the office space;
- Collaborate closely with the Procurement and Logistics Coordinator and step in for them when needed;
- Perform tasks assigned by the managing director.

HR functions (60%)

- Assist in the recruitment process, including posting job ads, screening resumes, and scheduling interviews with candidates;
- Schedule interviews and coordinate with candidates to ensure a smooth and efficient process;
- Organize office tours for newly hired employees to help them become familiar with their new workplace;
- Assist in staff-related paperwork, including preparation of various orders, agreements, and notices, ensuring accuracy and completeness;
- Maintain employee databases and ensure that employees' personal files are properly organized and up-to-date;
- Coordinate internship and volunteering databases to support HR initiatives.
Provide written translations as needed;
- Assist with other functions of the human resource management department;
- Participate in job fairs and corporate career days to help attract and retain talent;
- Assist in the organization of team events to foster team spirit and collaboration.

REQUIRED QUALIFICATIONS: 

Children of Armenia Charitable Fund is expecting your best and requires that you have:
- Higher education and at least one year of work experience in the administrative field, providing you with a strong foundation in administrative functions;
- Knowledge of the fundamentals of human resource management, which will be useful in supporting HR-related tasks in the organization;
- Strong organizational and time management skills, allowing you to manage multiple tasks efficiently and prioritize them effectively;
- Familiarity with office and IT tools such as e-invoicing and Google applications, particularly Google Sheets;
- Excellent communication and interpersonal skills, allowing you to interact effectively with colleagues, management, and external stakeholders.

You can:
- Demonstrate excellent verbal and written communication skills in both Armenian and English. Knowledge of Russian would be an advantage;
-Coordinate multiple functions, allowing you to manage various administrative tasks efficiently and effectively;
-Work effectively under pressure and demonstrate the ability to solve problems creatively and innovatively, even when the answers are not immediately apparent;
-Collaborate effectively with colleagues from diverse cultural backgrounds, contributing to a positive and inclusive work environment;
- Plan your time effectively and prioritize tasks to meet deadlines, ensuring that all duties are completed on time;
- Master the e-invoicing system, enabling you to perform financial and administrative tasks accurately and efficiently.


You are:
- Discreet, creative and out-of-the-box thinker;
- Result oriented;
- Attentive and able to work independently;
- Agile and flexible to handle urgent tasks;
- Goal-oriented, and enthusiastic about the activities of COAF;
- Effective communicator and negotiator and have skills to facilitate processes;
- Emotionally intelligent and good collaborator.

APPLICATION PROCEDURES: 

Take your first step and apply through this link: https://bit.ly/40Bg5P0 You have until EoD May 21, 2023, to apply. The organization conducts a day-to-day review of the applications, depending on the results of which, the hiring process and selection of the appropriate candidate can be carried out before the deadline.

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

ADDITIONAL NOTES: 

COAF is a growing nonprofit working within a dynamic system. COAF team must be agile as COAF grows in scale. COAF is looking for teammates who are resilient and adaptive.


COAF offers:
- A life-changing work experience;
- A job that you’d be passionate about;
- Competitive salary;
- A comprehensive health insurance package;
- 20 paid vacation days per year & additional paid flex hours;
- Career development opportunities;
- Free English and Eastern Armenian classes per need;
- Performance-based bonus;
- Positive and creative work environment.