Jobs and Careers

TERM: 

Local Individual Contractor (Local Professional Level (NOA))

JOB DESCRIPTION: 

The project aims to strengthen Government-owned national and municipal preparedness, early warning, anticipatory action and operational response systems for sudden cross-border displacement and multi-hazard emergency scenarios in Armenia, with operational focus on Syunik and Vayots Dzor provinces.
The project supports operationalization of preparedness and activation systems, municipal readiness, contingency planning, crisis coordination, community preparedness, simulation exercises, early warning and public alerting systems aligned with Armenia’s DRM Strategy (2023–2030) and the EW4All National Roadmap.
The Assistant Emergency Preparedness Officer will support technical coordination, preparedness planning, operational readiness activities, municipal engagement, inter-agency coordination, preparedness reporting, simulation exercises, early warning and anticipatory action activities, and implementation follow-up under the ECHO-funded disaster preparedness project.

Assistant Emergency Preparedness Officer, Local Individual Contractor at National Professional level NOA, is a full-time job in accordance with the standard Job Description and the Terms of Reference specified bellow, requiring physical presence in the office.

The Assistant Emergency Preparedness Officer will support the implementation, technical coordination and operational follow-up of the ECHO-funded Disaster Preparedness (DP) project implemented by UNHCR Armenia. The assignment will contribute to strengthening Government-owned preparedness, contingency planning, municipal operational readiness, early warning and anticipatory action systems related to sudden cross-border displacement and multi-hazard emergency scenarios in Armenia.
Under the supervision of the designated UNHCR supervisor, the individual contractor will support coordination with Government counterparts, municipalities, UN agencies, implementing partners and ECHO, and contribute to implementation, monitoring and technical follow-up of project activities in line with project objectives, donor requirements and national preparedness priorities.
Organizational Setting and Work Relationships

The Assistant Emergency Preparedness Officer contributes to UNHCR’s work in emergency preparedness and response. The incumbent supports the operations and the Regional Bureaux to prepare for emergencies. S/he contributes to the global crisis horizon scanning by the section, as well as to emergency risk analysis, capacity building initiatives on emergency preparedness and contingency planning development. S/he supports the innovation and development of emergency preparedness guidance, tools and resources.

The Assistant Emergency Preparedness Officer reports to a professional staff at a higher grade. The incumbent covers emergency preparedness as a thematic area and also works with other stakeholders to provide support to emergency preparedness, planning and capacity development.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

RESPONSIBILITIES: 

Key Duties and Responsibilities:
- Support overall implementation, coordination and operational follow-up of the ECHO-funded Disaster Preparedness project;
- Support technical preparedness activities related to contingency planning, emergency preparedness, operational readiness and mass influx planning;
- Draft, review and support operationalization of technical preparedness documents, including contingency plans (CPs), standard operating procedures (SOPs), activation procedures, coordination frameworks, preparedness tools and operational guidance documents;
- Support organization and follow-up of preparedness coordination meetings, technical consultations, workshops, simulations, trainings and operational reviews;
- Support preparedness coordination and technical engagement with Government counterparts, including the Ministry of Interior, Migration and Citizenship Service, Rescue Service, municipalities and other relevant institutions;
- Support municipal preparedness and operational readiness activities in Syunik and Vayots Dzor marzes, including field coordination, preparedness assessments and implementation follow-up;
- Assist in implementation and follow-up of activities related to early warning systems, anticipatory action, crisis communication and EW4All-related preparedness initiatives;
- Support monitoring of project implementation progress, workplans, deliverables and timelines in coordination with UNHCR and partners;
- Support preparation of donor reporting materials, technical updates, briefing notes, presentations, meeting minutes and operational summaries related to the project;
- Support preparation, coordination and follow-up of ECHO monitoring missions, technical visits, donor meetings and field missions, including drafting of briefing materials, technical presentations and follow-up actions;
- Contribute to simulations, drills, after-action reviews, lessons learned exercises and operational validation activities under the project;
- Support data collection, operational analysis, preparedness mapping and documentation of preparedness gaps, operational risks and progress achieved under the project;
- Liaise with implementing partners, UN agencies, humanitarian actors and technical stakeholders supporting preparedness and DRM activities in Armenia;
- Undertake field missions and operational travel related to preparedness activities, coordination and project implementation as required;
- Perform other related duties as required.

Expected Outputs and Deliverables
- Technical preparedness documents, SOPs, contingency plans and operational guidance materials drafted and updated in a timely manner;
- Effective support provided for implementation and operational coordination of ECHO project activities;
- ECHO monitoring missions, donor engagements and technical visits effectively coordinated and supported;
- Preparedness meetings, workshops, simulations and coordination activities organized and documented;
- Municipal preparedness and operational readiness activities effectively supported in target locations;
- Timely operational updates, reports, briefing materials and donor reporting inputs prepared;
- Strengthened coordination and implementation follow-up with Government counterparts, municipalities and partners.

Performance Indicators:
- Timely completion of assigned technical and operational deliverables;
- Quality and timeliness of contingency plans, SOPs, technical notes and preparedness documentation produced;
- Effective coordination support provided for ECHO missions, preparedness activities and stakeholder engagement;
- Timely submission of reports, updates, meeting records and donor-related materials;
- Quality support provided to preparedness planning, simulations, operational coordination and project implementation activities.

Field of expertise, competencies:
University degree in International Relations, Political Science, Disaster Risk Management, Emergency Management, Social Sciences, Public Administration, Humanitarian Affairs or other related field.

REQUIRED QUALIFICATIONS: 

- Experience in emergency preparedness, disaster risk management, humanitarian response, contingency planning or operational coordination;
- Experience supporting project implementation, coordination and reporting in humanitarian or development contexts;
- Experience drafting technical documents, contingency plans, SOPs, operational guidance or analytical reports;
- Experience coordinating with Government institutions, municipalities, UN agencies, NGOs or humanitarian partners;
- Strong analytical, organizational and coordination skills;
- Ability to manage multiple tasks under tight deadlines;
- Excellent drafting and communication skills;
- Good knowledge of Microsoft Office applications, including Word, Excel and PowerPoint;
- Ability to undertake field missions within Armenia.

APPLICATION PROCEDURES: 

The applications should be submitted online through https://unhcr.wd3.myworkdayjobs.com/External/job/Yerevan-Armenia/Assistant-Emergency-Preparedness-Officer_JR2666947-1

Only applications submitted online will be considered; applications submitted offline or through other means will not be considered.

Your application will NOT be considered if:
- The application form is not duly filled.

Only shortlisted candidates will be contacted and invited for competency-based interview. The shortlisted candidates might be invited to sit for the written test. In person participation is required.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

For technical support needed, send your queries to the HR team at armyehr@unhcr.org

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

REMUNERATION/ SALARY: 

Suggested Monthly Fee and currency: Equivalent to the estimated amount as per the UN Common System salary scale in Armenia, equivalent to the level of the engagement of NOA (https://onehr.un.org/salary-survey/#/viewdutystation/636b9e0899530c554d34b23d)
The degree of specialization required by the engagement, knowledge, qualifications, experience and skills will be considered to establish the fee. Payment will be implemented by Armenian Drams (AMD) as per the Manager receipt of services.

OPEN TO/ ELIGIBILITY CRITERIA: 

Candidates must meet the essential minimum requirements of the position and must have either Armenian citizenship or the legal status necessary to work in Armenia. Applicants must be legally present in the country at the time of application, recruitment, and hire. Non-Armenian candidates are requested to attach to the application their residence/work permit.