Jobs and Careers

TERM: 

Temporary Appointment

JOB DESCRIPTION: 

The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility (AoR).The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources.All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

RESPONSIBILITIES: 

- In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.- Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services.- Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents.- Support warehouse management, and assist with planning of goods & services deliveries, and provide information on the status of requests and the availability of items in the supply chain.- Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request.- Examine purchase requests to ensure conformity and liaise with requesters.- Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval.- Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.- Provide information on all procurement activities within the AoR.- Produce standard asset management reports and other asset information, periodically and when requested.- Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.
- Ensure local liaison to effectively support the supply activities.- Assist in the management of the storage of goods according to "best practices" and UNHCR rules and regulations;- Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation, including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).- Perform other related duties as required.

REQUIRED QUALIFICATIONS: 

- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher.
- Demonstrated experience in one or more areas of supply chain management, including procurement, warehousing, customs clearance, asset and fleet management, and inventory control.
Knowledge of UNHCR, UN, or other international organizations' procurement and supply chain policies, procedures, and regulations is highly desirable.
Fluency in both English and Armenian, with excellent written and spoken communication skills, is required. Knowledge of another UN language would be considered an asset.

APPLICATION PROCEDURES: 

Only applications submitted through UNHCR online platform at https://unhcr.wd3.myworkdayjobs.com/External/job/Yerevan-Armenia/Senior-Supply-Assistant_JR2668324-2 will be accepted. The applications submitted by any other means (email and etc.) will not be taken into account. No late applications will be accepted.
Only shortlisted candidate will be contacted. The shortlisted candidates may be required to sit for a test. Interviews are mandatory.
Your application will NOT be considered if:
- The application form is not duly filled.
- The residence/work permit is not submitted (for non-Armenian candidates).
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees)
For any technical support, send your inquiry to armyehr@unhcr.org

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

REMUNERATION/ SALARY: 

The salary will be calculated in accordance with the UN Common System salary scale for Armenia for G5 level available at https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fonehr.un.org%2Fmedia%2FsalarySurvey%2FsalaryScale%2FdutyStationDocs%2Ffiles-1770826025672.xlsx&wdOrigin=BROWSELINK
The salary is exclusive of allowances (if applicable) and subject to mandatory deductions (mandatory medical insurance, UN Pension Fund etc.)

OPEN TO/ ELIGIBILITY CRITERIA: 

Candidates shall be legally present in Armenia at the time of application, recruitment, and hire.
An individual whose mother, father, son, daughter, brother or sister is a staff member of UNHCR, including a Temporary Appointment holder or a member of Affiliate Workforce, shall not be appointed.
Fluency in both English and Armenian,
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.