Jobs and Careers

TERM: 

Full time/PENDING DONOR APPROVAL

JOB DESCRIPTION: 

Currently Action Against Hunger South Caucasus has an opening for a full-time position for a Logistician in its Yerevan office in Armenia.

RESPONSIBILITIES: 

Management of Base logistics activities
Supply line:
- Ensuring compliance with AAH procedures at each stage of the supply chain;
- Performance in respect of costs, quality and timeliness in the supply chain (purchasing,
transport, stock);
- Advice, follow up information sharing on the processing of requests to the requesters;
- Comprehensive knowledge of the market;
- Prepare procurement and supply plans with the technical teams;
- Receiving and approving the Procurement Requests (PL’s);
- Utilize LINK software for efficient procurement processes, ensuring timely and cost-effective acquisition of goods and services;
- Negotiation and selection of suppliers;
- Ensure that the orders & services are followed up;
- Controlling deliveries to the Base and program site;
- Controlling stock management (storage conditions, reporting, expiry dates) and stock movements;
- Collecting and analyzing data on the market and local suppliers;
- Ensure the proper filing and archiving of logistic documents in Teams;
- Prepare logistic documents for audit.

Vehicles park and equipment:
- Plan and coordinate the use of vehicles for staff and visitors;
- Supervision of the Fleet management: maintenance, movement planning, monitoring costs and resource consumption, tools, administrative aspects, like insurance, documentation and taxi companies.

Manage the equipment and inventory:
- Ensure proper use and follow-up of equipment/inventory (including donations, inventories, ID cards, codification, labelling, allocation follow-up);
- Ensure installation, maintenance and repairs of the equipment;
- Regular update the equipment and inventory lists.

Office and guesthouse/accommodation management:
- Ensure that the structures necessary for the base to function are restored and maintained - offices, programs, premises, warehouse;
- Supervise the renovation and maintenance of structures needed for the functioning of expats houses/apartments or guesthouses;
- Organize accommodation for HQ visitors;
- Organize accommodation in the fields for the mission staff.


Reports:
- Compile the monthly log reports with all required annexes;
- Follow up office running costs, monitor carbon footprint monitoring and its improvement.

Ensure the proper use and archiving of logistic documents
- Archiving all logistic files (digital in Teams and physical);
- Handling and storing the archiving boxes of other departments.

Participate in the Security Management of the base
- Participate in collecting and analyzing information from different stakeholders/sources and inform Head of Base;
- Follow the process of updating the base security plan on a regular basis and contribute to the annual Risk Response Plan exercise;
- Ensure that the security rules stated in the security guidelines are respected by all the staff;
- Follow the movements;
- Report to the Head of Base and Logistics Coordinator any security incidents and ensure prompt registration on Security Incident Reporting Tool (People Security);
- Support in practical security arrangements (vehicles, office, first aid kit).


Supervise Logistics team
- Draw up work plans;
- Delegate the activities and check that they are properly and timely executed;
- Organize regular team meetings to plan and coordinate;
- Carry out appraisal interviews;
- Provide technical support to the team if necessary.

REQUIRED QUALIFICATIONS: 

- University degree or technical diploma in a relevant field;
- Background in logistics;
- Knowledge of procurement roles and procedures;
- Experience in implementing grant programmes;
- Excellent diplomatic, communication and negotiation skills;
- Good human relations, diplomacy, organizational and facilitation skills, interest and capacity in learning;
- Minimum of 3 years’ experience in Logistics in a similar context;
- Experience working in the humanitarian/development sector and multi-ethnic context is a plus;
- Armenian and English fluency; Russian is an asset;
- Excellent Computer skills including proficient knowledge of Microsoft Office programs (Word, Excel etc.);
- Flexible with respect to working hours and place of work;
- Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality;
- Take proactive measures to ensure a safe and supportive environment by preventing sexual exploitation and abuse (SEA).

APPLICATION PROCEDURES: 

All the interested candidates should follow the link to apply for the position:
https://employ.acf-e.org/index.php/positions/view/11570/Logistician/

Please clearly mention in your application letter that you learned of this announcement through Career Center and mention the URL of its website - www.careercenter.am. Thanks.

REMUNERATION/ SALARY: 

Remuneration according to AAH compensation grid;

ADDITIONAL NOTES: 

• The application files remain the property of Action Against Hunger
• By sending information requested under the present job announcement, candidates provide their consent on personal data collection. Also, if not requested otherwise, candidates give their consent on storing information in reserve.

ABOUT: 

Currently Action Against Hunger South Caucasus has an opening for a full-time position for a Logistician in its Yerevan office in Armenia.